Executive Assistant

Job Overview

Executive Assistant at Quantum Management Services Ltd., based in Downtown Vancouver with a hybrid work model. This role supports senior consultants at a global leadership advisory firm, blending executive support, project coordination, and client interface in a fast‑paced, highly professional environment where discretion, agility, and precision are key.

Salary & Benefits

Base salary: CA$80,000 – CA$90,000 per year, plus annual performance bonus. Additional benefits include:

CA$6,000 annual retirement contribution + up to CA$2,000 matching

100% employer‑paid benefits and wellness allowance

Enhanced maternity leave top‑up and paid parental leave

Generous vacation and personal time off

Responsibilities

Coordinate complex scheduling and manage executive calendars across global time zones

Serve as a key liaison between senior consultants, clients, and candidates

Prepare high‑impact presentations, reports, and confidential materials

Lead the logistical coordination of client and candidate meetings

Maintain internal systems (CRM, project trackers) and ensure process accuracy

Collaborate with a close‑knit support team in a high‑trust, low‑ego environment

Qualifications & Experience

5–10 years of experience supporting senior leaders in consulting, financial, legal, or professional services

Proven ability to manage fast‑moving priorities with accuracy and calm

Tech‑savvy, experienced with Microsoft Office and internal systems (CRM experience is a plus)

High emotional intelligence, professionalism, and sound judgment

Excellent communication skills and ability to act with discretion and initiative

Collaborative mindset with strong organizational skills and attention to detail

How to Apply

Please send your resume in Word format to Cynthia Gray at [email protected]. All applications are reviewed by our recruitment team, and hiring decisions are made by people.

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