Executive Assistant

Job Description We’re looking for an experienced Executive Assistant to support our President. The ideal candidate is someone who thrives in a fast-paced environment and brings both structure and attention to every task. This hybrid role blends high-level administrative support with personal assistant duties, managing everything from executive calendars to family travel, household logistics, and confidential projects.

Perks & Benefits Competitive pay & a Comprehensive Benefits Package.

Benefits include company-paid extended health care, dental care, vision care, life insurance, critical illness, and critical life insurance.

Annual Education Allowance

Generous Referral Program

Fun & collaborative company culture with lots of team building events

Local discounts to restaurants, clothing stores, personal training, and more

Free access to a fully equipped gym

Friends and Family rates for hospitality brands.

What You Will Do Prepare and follow-up with various correspondence

Follow up on telephone & email inquiries and respond as appropriate

Scheduling and coordinating calendar appointments

Prioritize & manage multiple projects simultaneously, and follow through to completion

Assist with reviewing documents & reports and follow up with outside parties as required

Prepare meeting agendas and prepare minutes from meetings

Assure discreet handling of all company business

Signing and Tracking of contracts and change orders for the VP and Executive VP of Operations

Update contract tracker and save executed copies and send to Accounting

Arrange a weekly catch up meeting with VP and Executive VP of Operations with signing of any documents/review pressing emails, etc.

Organize receipts and reconcile credit cards

Calendar and meeting management

What You Bring Minimum 3 years’ experience supporting at a senior management/executive level

Strong knowledge of MS Office, including Word, Excel, PowerPoint, Outlook & SharePoint

Upbeat, positive, outgoing, personable, and able to relate well with diverse groups

Demonstrated commitment to completion of projects on a timely basis

Excellent verbal, written and keyboard skills and organizational skills

Expert-level written and verbal communication

Experience in either Real Estate, Finance, Construction, Property Management Leasing, or Marketing environment is a major asset

Adaptable personality that can adjust to last minute changes in plans

Ability to travel

Valid driver’s license & ability to use personal vehicle as required

Salary Range $75,000 - $115,000

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