Administrative Assistant

Overview We’re Hiring: Office / Operations Administrator — 849 Homer St, Vancouver, BC (In-Office) Real Estate Marketing & Brokerage Support

Salary: Negotiable

We’re looking for a dependable, detail-oriented Office / Operations Administrator to support daily office operations, project coordination, and internal systems within a fast-paced real estate marketing and brokerage environment.

This role is ideal for someone who is highly organized, tech-comfortable, and able to manage administrative workflows accurately while handling confidential information with professionalism and discretion.

Key Responsibilities Provide day-to-day administrative and operational support

Prepare, edit, and format documents using Microsoft Office

Manage PDF files (editing, merging, formatting)

Operate and manage a commercial multifunction printer (printing, scanning, copying, basic troubleshooting)

Maintain organized digital and physical filing systems

Assist with advertising and marketing-related tasks

Support internal communication and online meetings

Set up and manage systems including Google Workspace, Dropbox, Microsoft Teams, and Zoom

Assist with basic website or content updates (WordPress)

Track tasks, follow up on action items, and maintain records

Handle confidential and sensitive information with discretion

Support general office and operations functions as required

Required Skills & Qualifications Technical & Operational Skills:

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Comfortable using Microsoft Paint or similar basic image tools

Strong PDF handling skills (Foxit preferred; Adobe Acrobat acceptable)

Ability to operate commercial/multifunction office printers

Comfortable setting up and managing:

Google Workspace

Dropbox

Microsoft Teams

Zoom

Basic internet and computer literacy

Familiarity with WordPress (content updates or simple edits)

Assets (Not Required, but Considered an Advantage) Real estate trading license

Experience in advertising or marketing coordination

Experience using CRM systems

Project management certification or related training

Basic accounting knowledge or coursework

Experience in real estate, property management, or professional services

Work Schedule & Environment In-office position

Monday to Friday, 9:00 AM – 5:00 PM

Professional office environment with collaborative workflow

If you’re organized, proactive, and ready to play a key role in supporting a growing real estate team, we’d love to hear from you.

Apply by sending your resume and a brief introduction via LinkedIn or email [email protected]

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