OPEN: Project Administrator

We are currently requesting resumes for the following position : Project Administrator

Resume Due Date :Friday, August 01, 2025 (5:00PM EST)

Job ID: 935-003

Number of Vacancies : 1

Level : Intermediate / Senior

Hours of work: 40 Hours per week

Location : 90 Eglinton Ave East, Toronto

Work Mode: On Site/ Hybrid

Job Overview Meeting Coordination & Documentation Facilitate 20+ internal project status meetings.

Prepare and distribute detailed meeting minutes.

Track action items and ensure follow-through.

Client Reporting Prepare and submit monthly progress reports to 5 key clients.

Ensure reports are accurate, consistent, and timely.

Action Item Management Track and follow up on internal and external meeting action items.

Escalate missed or at-risk deadlines to senior management.

Schedule Coordination Act as liaison between schedulers and project managers.

Ensure schedule data is accurate and aligns with contractual requirements.

Governance Support Maintain logs of decisions, risks, and deliverables.

Assist with gate review packages and project close-out documentation.

Process Improvement Identify bottlenecks in reporting and coordination.

Recommend and implement efficiency improvements.

Key Skills & Competencies Required Project Coordination : Strong organizational skills to manage multiple meetings, schedules, and stakeholders.

Communication : Clear written and verbal communication for reporting, meeting minutes, and stakeholder updates.

Stakeholder Management : Ability to liaise across teams and escalate issues appropriately.

Documentation & Reporting : Experience with progress reports, governance logs, and project documentation.

Attention to Detail : Accuracy in tracking action items, schedules, and deliverables.

Process Improvement : Analytical mindset to identify inefficiencies and propose solutions.

Tools Likely Used MS Office Suite, SharePoint, MS Project, or similar tools.

Experience Level: 5–10 yearsin project administration, PMO support

Industry : experience in construction, engineering, utilities, or infrastructure project environments.

Certifications (Preferred) :

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