Executive Assistant

Your role asExecutive Assistant

We are looking for an exceptionally organized, proactive, and service-oriented Executive Assistant to support Dialogue’s C‑Suite executives. You will play a critical role in enabling our executives to perform at their best, while creating a warm, seamless, and collaborative in‑office experience for employees and guests. This role requires presence in our Montreal office 4 days a week to support both executive needs and office operations.

What you’ll be doing

Executive Support

Manage complex calendars and schedules for two C‑Suite executives, including meeting coordination, room bookings, video conference logistics, and travel arrangements

Monitor inboxes and email communications, drafting and responding on behalf of executives when appropriate

Prepare briefing materials, internal communications, decks, and documentation as needed

Support with expense reports, contact management, procurement, and contract routing

Coordinate executive involvement in internal meetings, company‑wide initiatives, and external engagements

Exercise sound judgment, discretion, and confidentiality at all times

Offer occasional personal assistance when required

Proactively identify opportunities to streamline administrative processes and tools

Montreal Office Support

Coordinate internal events, meetings, and in‑office activities that contribute to a vibrant team culture

Provide basic technical support for office tools, Zoom Rooms, conference equipment, and visitor systems

Greet employees and guests, ensuring a polished and professional in‑office experience

We’d love to hear from you if you have

3+ years of direct executive support experience, ideally supporting senior leaders in a fast‑moving environment

Outstanding verbal and written communication skills in English and French

High EQ, empathy, generosity, and a genuine enjoyment of helping others succeed

Ability to anticipate needs and take initiative with minimal direction

Strong organizational skills, attention to detail, and ability to juggle multiple priorities

Proven professionalism, discretion, and confidence handling sensitive and confidential information

Tech‑savviness: Google Suite, conferencing systems, Zoom Rooms, procurement, etc.

A positive, service‑oriented, and collaborative attitude

Availability to work on‑site 4 days/week to support both executives and the office

At Dialogue, your well-being is our priority

Taking care of others also means taking care of our team! Depending on your role and employment status , you could have access to the following benefits:

Access to the Dialogue app and virtual mental health support for you and your family

Fully funded insurance, a health spending account, dental coverage, and fitness reimbursement

4 weeks vacation, 9 wellness days, and 1 volunteer day

Work abroad up to 4 weeks/year

Incentive plans, referral bonuses & RRSP matching

Learning via Coursera, external training budget & mentorship

Optional parental leave top‑up

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