Office Administrator

Accounts Payable & Receivable Administrator Full‑time | On‑site | Weekday hours

Our client is an established, growing distributor of commercial building equipment. They have a strong reputation for service and a team that values initiative and continuous improvement. They're looking for a detail-focused administrator to manage accounting and office operations at their local location.

What you'll do Accounting Review, code and process supplier invoices, matching them to purchase orders and receiving documents

Monitor job costs against customer billing, including shipping charges and credits

Issue customer invoices and manage collections on past-due accounts

Record incoming payments, prepare bank deposits and process card payments

Maintain accurate receivables records and reporting

Reconcile inventory movements and support periodic stock counts

Investigate and resolve billing or payment issues with suppliers, customers and internal teams

Complete credit applications for new accounts

Review order documentation such as confirmations, shipping paperwork and tracking details

Support month-end close, including accruals and reconciliations

Gather information for audits and management reporting

Office administration Act as the first point of contact for visitors and incoming calls

Route questions to the appropriate team members

Manage mail, shipping and receiving of packages

Maintain organized paper and electronic records

Help the sales, operations and warehouse teams with general administrative work

What you need 3+ years in an administrative or bookkeeping role with hands-on AP/AR responsibility

Working knowledge of PO, receipt and invoice matching (3 way matching required)

Diploma or certificate in bookkeeping, accounting or office administration

Strong accuracy and follow-through, and the ability to manage deadlines in a fast-paced setting

Professional written and verbal communication

Comfort with Outlook, Word and Excel (basic formulas and data entry)

ERP or accounting software experience is an asset

Openness to learning new systems and taking feedback

What's offered Benefits, life & disability coverage

Retirement savings program with employer matching

Training and opportunities for career growth

We welcome applicants of all backgrounds. Accommodations are available throughout the hiring process on request.

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