Office & Payroll Manager

Location: Ottawa East, ON (On-site, Monday to Friday, 9:00 AM to 5:00 PM)

Language: Strong written and verbal English communication required

Duration: Full-Time Permanent

About the Opportunity Our client, a well-established professional services organization, is seeking an experienced Office Manager to oversee daily operations and ensure a highly functional, organized workplace. This role sits at the heart of the business, supporting leadership, staff, and external partners while keeping key operational areas running seamlessly.

You will play a pivotal role across office operations, finance, and HR coordination. This is an opportunity for someone who thrives in a hands‑on environment and enjoys balancing multiple priorities while contributing to a positive and productive team culture.

What’s In It for You Join a collaborative and stable organization that values structure, accountability, and teamwork. You will gain exposure to a wide range of business functions, including HR, finance, and facilities, while working in a role where your impact is visible every day. This is a great opportunity to step into a well-rounded operational position with long‑term potential.

Your Responsibilities You’ll oversee office operations and act as the main liaison with the landlord, managing rent, maintenance, and overall workplace environment

You’ll manage accounts payable, expense tracking, and credit card reconciliations across office and corporate accounts

You’ll support HR and payroll functions, including onboarding, time‑off tracking, benefits updates, and system postings

You’ll coordinate office equipment, vendor relationships, IT support, and software subscriptions to ensure smooth operations

You’ll maintain corporate records, document management systems, and support audit and year‑end preparation

You’ll manage administrative operations including meetings, calendars, mail, courier services, and internal communications

You’ll organize staff events, travel, and internal engagement initiatives while supporting a positive office culture

Skills and Qualifications 10+ years of experience in office management or operations

Strong experience supporting accounting functions such as accounts payable and reconciliations

Hands‑on experience with HR coordination, payroll processes, or employee lifecycle support

Proficiency with Microsoft Office is required, experience with Sage 50 and Dayforce is a strong asset

Highly organized with the ability to manage multiple priorities and deadlines

Experience supporting office and facilities

Strong communication skills and a proactive, solutions‑focused mindset

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