Finance Manager

Role Overview Treefrog is seeking a dedicated and highly organized Finance Manager to join our team on a full-time basis for a newly created position. This role sits at the financial core of our agency operations. While you will run the day-to-day financial operations, you will collaborate strategically with the Director of Finance. You will independently oversee all accounting operations, compliance, and reporting, ensuring our leadership team has the financial clarity needed to make informed decisions. The ideal candidate thrives in a small agency environment, is a self-starter who can manage all financial functions on their own, and brings deep expertise in agency-specific accounting practices.

Key Responsibilities Accounting Process and manage daily and weekly journal entries along with bank feed matching.

Oversee all revenue tracking, generate accurate client invoices, and ensure billing alignment with project scopes

Proactively manage Accounts Receivable, follow up on outstanding invoices, and maintain healthy collection cycles

Handle Accounts Payable by tracking vendor invoices, scheduling payments, and managing vendor relationships

Lead and execute the full month-end close process independently, ensuring accuracy and timeliness

Manage payroll cycles and review, approve, and reconcile team expenses

Track, manage, and report on weekly cash flow to ensure agency liquidity and operational stability

Tax Handle all source deductions and overall payroll accounting management

Prepare, reconcile, and file quarterly HST (Harmonized Sales Tax) remittances

Manage and remit Ontario Employer Health Tax (EHT) returns

Prepare all necessary year-end documentation and partner with external accountants to facilitate annual corporate tax filings

Finance Generate detailed financial reports, providing leadership with clear analytics on agency profitability and health

Leverage AI and automation tools to enhance financial reporting, analysis, and overall finance process efficiency

Leverage our Project Management Software (Scoro) for accurate project financial tracking, time-tracking translation to cost, and profitability reporting

Partner with the executive and client service teams to forecast revenue, manage sales pipelines, and project future growth

Develop, implement, and monitor internal budgets across different agency departments

Required Skills & Experience Minimum of five years of progressive work experience in finance and/or accounting functions

Advanced proficiency with Excel/Google Sheets and AI tools, leveraging technology to enhance financial analysis, reporting, and process efficiency

Professional accounting designation (e.g., CPA, ACCA) preferred, or an equivalent combination of education and relevant accounting experience

Proven hands-on experience as a Finance Manager (or similar senior accounting role) within a professional services company

Previous experience working in a marketing, creative, or digital agency is highly preferred

Demonstrated ability to independently run a full-cycle finance department for a small business

Preference for a successful candidate will be located in Ontario

Tools & Platforms Extensive, hands-on experience managing books utilizing QuickBooks Online

Experience working with Scoro or other project management software

Experience utilizing online Payroll platforms; Rippling experience preferred but not required

What We Offer You Remote-first work with quarterly in-person attendance at company "State of the Union" held in the GTA region

Working hours 9-5 pm EST, Monday to Friday

Salary Range - $80,000-$100,000

Generous progressive paid time off (PTO) that rewards your loyalty: starting at 10 days in your first year, expanding to 15 days in year two, 20 days by year six, and reaching 25 days after a decade of service.

8 Flex Days a year for all that "life stuff" because we know appointments, errands, and unexpected moments don't always wait for the weekend.

Comprehensive group benefits plan

Diverse clientele and project types

Reporting & Team Structure Reports to: Director, Finance

Interview Structure Stage 1: Initial Screen (30 mins) – A quick virtual chat with HR to align on your experience, location, and salary expectations.

Stage 2: Technical Interview (60 mins) – Meet the Director of Finance and dive into your accounting expertise, finance management, AI software, and agency finance workflows.

Stage 3: Second Interview (60 mins) – Meet with additional members of the executive team and discuss critical thinking around a scenario question that will be provided in advance.

Note to Candidates: In compliance with Ontario ESA, all candidates who complete an interview will be notified of our hiring decision within 45 days of their final interview.

Other Notes: Please note that we may use AI-based tools to help review and assess applications during our hiring process. These tools support our team, and final decisions are made by a human reviewer.

Treefrog is an equal opportunity employer. We encourage applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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