Executive Assistant

We are seeking a highly organized and detail-oriented

Executive Assistant

to provide comprehensive support to the

President & CEO . This role is responsible for coordinating executive schedules and communications, supporting Committee meetings and corporate events, maintaining corporate and confidential records, and ensuring the effective day-to-day administration of the President & CEO’s office.

The successful candidate will demonstrate strong

judgment, discretion, organization, and communication skills , with the ability to manage multiple priorities, handle sensitive information, and work effectively with internal and external stakeholders.

What You Will Do

Provide comprehensive

administrative and executive support

to the President & CEO, exercising discretion and sound judgment when handling confidential information, priorities, and day-to-day matters.

Manage the President & CEO’s

calendar, appointments, meetings, travel itineraries, and related arrangements .

Accompany the President & CEO to meetings when assistance is required.

Prepare

routine and non-routine correspondence and memoranda .

Act as a liaison for communications within the

Office of CEO , excluding office and HR-related matters.

Maintain an effective and organized

filing system .

Assist with the

planning and execution of corporate events .

Coordinate

Committee meetings , including logistics, venues, agendas, presentations, and communications with attendees.

Prepare and distribute

Committee meeting minutes , consolidate meeting deliverables, and monitor follow-up progress.

Support the

Corporate Secretary

by updating and maintaining corporate records, including the authorized signatories roster.

Maintain original President Office-signed documents of value to the Bank, including

memoranda, agreements, policies, manuals, charters, and minutes .

Support

archive and records management , including the maintenance of official, legal, Bank asset, internal information, and publication records.

Manage

confidential and sensitive documents

appropriately, including filing and documentation.

Participate in the Bank’s

digital transformation initiatives , including assigned agile teams and related deliverables.

Participate in

customer-centric projects, initiatives, and programs

led by designated teams across the Bank.

Provide support to other departments and branches as required.

What You Bring to the Table

Bachelor’s degree in

Business Administration

or an equivalent relevant field.

Minimum 3 years of experience in supporting senior excutives.

Experience working within a

multinational organization

is highly desired.

Excellent

organizational and time-management skills , with strong attention to detail.

Ability to effectively manage

multiple priorities and tight deadlines

while maintaining consistent and professional service.

Ability to handle

sensitive and confidential information

appropriately and with discretion.

Strong

communication and interpersonal skills , with the ability to maintain effective working relationships with colleagues and external stakeholders.

Ability to work effectively

under pressure

and adapt to changing priorities.

A proactive and creative approach to identifying

new methods and approaches

to improve effectiveness.

Strong

teamwork and collaboration skills , with a willingness to support other departments and branches as required.

Strong sense of

accountability , with the ability to establish priorities, track progress, and deliver work on time.

Demonstrated openness to

organizational change and continuous improvement

and

willingness to travel .

Other duties as assigned.

Bank of China (Canada) is committed to fostering an inclusive workplace where diversity is valued. We encourage qualified candidates from all backgrounds to apply. Please note that only candidates selected for further consideration will be contacted.

Accommodation: Bank of China (Canada) is committed to providing accommodations throughout the recruitment process. If you require any accommodations, please contact the HR team, and we will be happy to assist.

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