Construction Administrator

Job Description Posted Thursday, August 13, 2026 at 4:00 AM

Since 1964 the MCW Group has built a solid reputation for the delivery of Professional Consulting Engineering Services, Energy Management Services, and Engineering Development Services. The systems designed by the MCW Group of Companies are built to deliver energy effectively in the form of lighting, heating and cooling, as well as information in the form of voice and data. By the very nature of the solutions provided, the MCW Group of Companies help to create the environments required for Clients to live, educate, work, play and heal. We have created for our clients the largest block of verified carbon emissions savings of any Canadian consulting firm. For more than two decades MCW Consultants Ltd., and its sister company, MCW Custom Energy Solutions Ltd. have been providing sustainable building designs with the goal to permanently reduce our clients' environmental footprint and create sustainable communities. Benefits of working at MCW:

The opportunity to work on significant, innovative, and sustainable projects

Career d evelopment opportunities, including mentorship and training

Collaboration with team members across Canada

Comprehensive health and dental benefits

RRSP matching

MCW is currently seeking a Construction Administrator to join our Toronto office. This position plays a key role in supporting the construction phase of projects by acting as a key liaison between internal stakeholders, developers, clients, architects, general contractors, sub-trades, and suppliers. The successful candidate will attend job site meetings, review construction progress, and help ensure the quality of materials and workmanship meet or exceed the standards identified in project specifications and construction drawings.

This role requires construction administration experience and an understanding of either mechanical or electrical building systems. Knowledge of both disciplines is a strong asset; however, candidates with solid experience in one discipline are encouraged to apply. This posting is for an existing vacancy within MCW.

Location: Toronto, ON

Salary Range: $80,000 - $100,000 (Salary is commensurate with the relevant experience, qualifications, skills, and alignment with the role requirements).

Responsibilities: The Responsibilities of this position include but are not limited to the following:

Attend site meetings and prepare clear, timely field review reports, meeting notes, and follow-up items as required

Serve asmainpoint of contact for the builder for project-related questions/requests related to construction administration and building systems coordination

Understand project specifications, construction drawings, contract documents, and objectives

Conduct regular field reviews to observe construction progress and assess general conformance with contract documents

Proactively identify potential issues, coordination conflicts, deficiencies, and risks, and elevate items to the appropriate project team members

Report onmilestone dates and deliverables

Respond to field issues and questions with engineering and other resources as required

Investigate claims promptly and resolve them fairly in consultation with the Project Manager and project team

Review and provide input on contemplated changes, change notices, change orders, pricing reviews, and related construction documentation

Support and engage in a collaborative work environment

Liaise with Architect, Client, Contractor, Owner, Specialty Consultants, Project Manager, Job Captain and Project Engineer

Complete time critical reports including Request for Information, Contemplated Revisions, Change Orders, Field Review, Pricing Review, Progress Claim Review

Issue and sign off on Site Deficiency Reports, verify and accept As Built Drawings and Operational and Maintenance Manuals and ensure all required information has been received prior to issuance of Closing Letters

Support project closeout activities

Provide customer service levels that meet or exceed customers' expectations

Actively work on multiple projects simultaneously

Overtime as required

Education & Experience:

Educational or trade background in mechanical or electrical design, construction, building systems, or a related technical discipline

Intermediate-level experience in a similar role, preferably within building consulting engineering, construction administration, site review, or mechanical/electrical contracting

Design background in building technology is an asset

Experience in building General Reviews

Strong understanding of mechanical and electrical building systems, including HVAC, plumbing, fire protection, power distribution, lighting, controls, and related systems

Excellent communication skills, bothwritten and verbal

Proven ability to meet deadlines/successful completion of deliverables

Ability to communicate and work well with other departments

Excellent organizational and time management skills

Ability to work under pressure

Team and client-focused

Self-motivated, hardworking, flexible

Technical Abilities:

Candidates must have a good working knowledge of current construction practices, including working drawing production and construction inspections, as well as specifications, contracts and consultant agreements.

Knowledge of building systems (HVAC, Electrical, Plumbing, Air Handling, Water, Mechanical & Fire Systems)

Proficiency with Microsoft Office Suite including Microsoft Outlook

AutoCAD and REVIT drawing review experience is considered an asset

Experience reviewing construction drawings, specifications, shop drawings, RFIs, change documentation, progress claims, deficiency lists and as-built drawings

Familiarity with construction administration software, document control platforms, or project management tools is considered an asset

Requirement:

Must have a vehicle and valid driver’s license for the province of Ontario

In order to be successful in this position, the incumbent will be expected to possess the following competencies:

Attention to Detail: Working in a conscientious, consistent and thorough manner to demonstrate concern for thoroughness and accuracy

Client Focus: Providing service excellence and added value to internal and/or external clients

Problem Solving: Identifying complex problems and the solutions to them

Self-Confidence: Demonstrating realistic trust in own abilities and remains confident when challenged

Teamwork: Working collaboratively and proactively with others to achieve organizational goals

Initiative: Dealing with situations and issues proactively and persistently, seizing opportunities that arise to enhance organizational performance

Results Management: Organizes time, work and resources to accomplish objectives in the most effective and efficient way

Interactive Communication: Listening and adapting to others and communicating articulately, fostering open communication

We thank all candidates for their interest, however, only those being considered for an interview will be contacted. No phone calls, please. MCW Group of Companies is an equal opportunity employer. MCW Group of Companies welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process.

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